Important notes
- Please prepare your slides in 16:9 widescreen ratio.
- Please send your slides to events@ecmwf.int as soon as possible.
- If you would like the technician to share your slides during your presentation, please notify events@ecmwf.int otherwise we assume you will share your screen to present. See note below regarding presentation options.
- We plan to publish your slides after your talk and will convert them to PDF format for this purpose. If you would like to provide a modified version of your presentation for publication, please notify events@ecmwf.int
Timeline
Deadline | Requirement | Instructions |
---|---|---|
28 January | Activate your speaker account and update your profile | We will create an ECMWF speaker account for you. A link will be sent to you by email from ecmwf@glasgows.co.uk You will be asked to change your password. Please sign in to your account, update your profile. Once your account is activated, you can login using this URL: https://ecmwfevents.com/speaker/login |
31 January | Biography and photo | Log in to your speaker account. Upload your biography and a head and shoulders photo |
2 days before your talk | Presentation slides | Send your slides to events@ecmwf.int in PowerPoint format and 16:9 widescreen ratio. Note: We plan to publish your slides after your talk and will convert them to PDF format for this purpose. If you would like to provide a modified version of your presentation for publication, please notify events@ecmwf.int |
Links
Speaker account | https://ecmwfevents.com/speaker/login |
---|---|
Zoom | To follow |
Virtual event platform | To follow |
Guidelines
ECMWF is working with Glasgows, our AV technician partner, to deliver the workshop. The information below will help you get set up in advance whilst also minimising delays on the day.
Presentation preparation
Recording
The live stream will be recorded and will be published online for viewing on demand. If you have any issue with this, contact events@ecmwf.int
Questions from the audience
The importance of time
Please keep to time, noting the previous paragraph on 'Questions from the audience'. The session chair may interrupt you if you overrun. Whilst at an in-person event, speakers may be able to stretch the timing; that is not the case in the virtual world. The virtual audience will be tuning in to see what they need as specified in the programme and will expect us to be on time.
What to do on the day of your presentation
- Use the Zoom link to join.
- Log in early! Join Zoom during the break preceding your talk, or if your talk is in the first session of the day, at least 15 minutes before the start of the session. This will allow us to deal with any last-minute technical issues and talk through how the session will run.
- Ensure your video is switched on.
- Ensure your microphone is muted - we will ask you to unmute your microphone at the appropriate time.
- We may mute your mic again when you’ve finished speaking.
- Ensure your mic is unmuted when you want to speak.
Screen share tips
If you have chosen to share your screen, here are some tips to save time when sharing your screen.
- Clean your desktop if you will be showing it.
- Turn on Focus Assist mode in Windows to reduce notifications. Or turn on Do Not Disturb mode if you are using a Mac.
- Close programmes and applications you are not using.
- If you are using the Zoom desktop app, close your web browser. If you need your browser open, close the tabs you are not using.
- If you want to draw attention to something on your slides, turn your mouse into a laser pointer.
- When you have finished your presentation, end your screen sharing before the Q&A session starts so the audience can see you.
Attending as a delegate
Only join Zoom for the session in which you are presenting. You can view the other sessions via the live stream. Do not have the live stream open while you are in Zoom, as this may result in you hearing delayed audio back on yourself.
Technical issues or questions during the event?
For technical questions, please contact Glasgows on:
- Tel: 01772 767750
- Email: ecmwf@glasgows.co.uk
Any other questions?
- Contact events@ecmwf.int