Links
Zoom | https://ecmwf.zoom.us/j/95719855405?pwd=VkZ4VGdRYVZGNDU5aW5ZalAwRGFwdz09 Meeting ID: 957 1985 5405 | |
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| Question moderation app (Q2P) | https://q2p3.glasgows.co.uk/auth/ECMWF-SUB1-41 Password: EcmwfQ2p! To follow | |
| Virtual event platform | https://ecmwfevents.com/i/7e00b37a-7d1b-4428-8862-cc98cac5bd55 | |
| Gather.Town | https://gather.town/app/mBVtn1lQuN2voBbp/WCRP-WWRP-ECMWF | To follow
Guidelines
ECMWF is working with Glasgows, our AV technician partner, to deliver HydrologyWS21 the Annual Seminar. This short guide will help you get set up in advance, whilst also minimising delays on the day.
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You will join this virtual event as a chair using Zoom. You will be joined on the Zoom call by your co-chair the speakers in your session and a technician. The Zoom call will be live streamed to the wider audience, they will not be on the Zoom call with you and you will not be able to see the audience.
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Some co-ordinated branded backgrounds specific to this event will be attached to this page nearer the timeare available below. We encourage you to select one to use as a background during the session you are chairing to give a consistent branded theme to the event.
- AS2021_Zoom-backdrops-text-right.png
- AS2021_Zoom-backdrops-text-left.png
- AS2021_Zoom-backdrops-notext-right.png
- AS2021_Zoom-backdrops-notext-left.png
- How to use a virtual background.
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Speaker biographies will be available on the virtual event platform to help with introductions.
The importance of time
Apart from the poster pitches, speakers Speakers have been asked to allow 5 minutes for questions within their allotted time. Please A countdown timer will be displayed in Zoom to help you keep presenters on time and feel free to interrupt if they are running over. Whilst at an in-person event, speakers may be able to stretch the timing; that is not the case in the virtual world. The virtual audience will be tuning in to see what they need as specified in the programme and will expect us to be on time.For poster pitches, speakers have been asked to keep their mini-talks strictly under 2 minutes. There is no cue feature in Zoom to keep time. The only way to indicate that time’s up is for the chair to interrupt. The speaker will not be able to see you when they are screen sharing so visual cues will not work. Using chat is not an option for time keeping; the presenter cannot check chat messages while presenting. We will ask speakers to set a timer for themselves and then if they still overrun please interrupt verbally.
What to do on the day
- Use the Zoom link to join the session.
- Log in early! Join Zoom during the break preceding the session you are chairing, or if the session is the first of the day, at least 15 minutes before the start. This will allow us to deal with any last-minute technical issues and talk through how the session will run.
- Ensure your video is switched on and your microphone is muted. We will ask you to unmute your microphone at the appropriate time.
- Log in to the question moderation app (Q2P). We recommend you use a separate device for the Q2P to the one you use for Zoom.
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