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Section


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Timeline

DeadlineRequirementInstructions
3 FebruaryProvide your biography and photoSend a short biography (not no more than 300 words) and a head and shoulders photo by email to events@ecmwf.int

2 days before your talk or by Friday 11 February if you are presenting on Monday 14 February

Presentation slides

Send your slides to events@ecmwf.int in PowerPoint format and 16:9 widescreen ratio



Column
Speaker accounthttps://ecmwfevents.com/speaker/login

Zoom

https://ecmwf.zoom.us/j/99632462782?pwd=L0Y5Y3pmQmx6QTcxcmNwbEU5TkJjQT09
Meeting ID: 996 3246 2782
Passcode: ecmwf-v

In case of technical issues, phone +44 (0)1772 767750

Event micrositehttps://ecmwfevents.com/i/f2134e4c-e7c0-422c-a1f7-82192ac4391b



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titleVirtual background

Some co-ordinated branded backgrounds specific to this event will be made available. We encourage all speakers to select one to use as a background during their presentation to give a consistent branded theme to the workshop.


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titlePresentation options

There are three presentation options.

  1. You can present the talk live by sharing your screen.
  2. You can present live but have the AV technician share your slides. You will need to indicate when to move on to the next slide. If you would like the technician to share your slides, please advise events@ecmwf.int.
  3. You can pre-record your talk and send us an MP4 file. You will still need to join Zoom to respond to questions at the end. We need to receive pre-recorded content at least 24 hours before the scheduled talkby Friday 11 February.


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titleIf you do not have a stable internet connection

In order to save bandwidth and processing power, close all unnecessary applications on your device before your presentation starts. If your connection is very unstable, we recommend you pre-record your presentation. There are many ways to record a presentation on your computer and then save an mp4 video file. During your scheduled presentation, we will play your recorded talk. You will still need to join Zoom to answer questions at the end of your presentation. Please note, we need any pre-recorded content at least 24 hours in advance of your talk.

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titleQuestions from the audience

Talks are 15 minutes plus 5 minutes for questions/discussion. Please ensure you allow 5 minutes within your time slot for questionsthe Q&A. 

The event audience will be able to submit questions and comments during your presentation via a chat facility, and the session chair will read the questions to you when you finish your presentation. Any questions that are not covered in the live Q&A will be posted in the “comments” at the bottom of your dedicated presentation page on the microsite. You will receive an email when a comment or question is posted on your presentation page. Please reply to these questions during the workshop to continue discussions and maintain interaction at the event.

We hope that talks can be presented live but if you are providing a pre-recorded talk, please ensure the duration is 15 minutes. If you are pre-recording your talk you should still join Zoom for the 5 minute question slot. However if you have scheduling issues and cannot be online to take questions after your talk, please view the recording of your Q&A slot and use the comments on your presentation page to respond to questions and continue discussions. You can also catch up with attendees in Gather.Town.


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titleThe importance of time

Please keep to time, noting the previous point in 'Questions from the audience'. The session chair may interrupt you if you overrun. Whilst at an in-person event, speakers may be able to stretch the timing; that is not the case in the virtual world. The virtual audience will be tuning in to see what they need as specified in the programme and will expect us to be on time.

To help keep an eye on the time for your presentation, we have set up a timer in the Zoom speakers' room. We recommend 'pinning' the timer before your talk begins. To do this:

  1. Hover or click on the 'Timer' thumbnail
  2. Click the three dots in the top right of the thumbnail
  3. Click 'Pin'. This will turn on the pin and keep the 'Timer' thumbnail at the top of your gallery
  4. To remove the pin, click the three dots again and 'Remove pin'

Depending on the number of people in the call, you may not see 'Timer' in your gallery. If this is the case, click the 'View' button (top right), then click 'Gallery view', then scroll through the thumbnails until you find 'Timer', then follow the instructions above.


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titleWhat to do on the day of your presentation
  1. Use the Zoom link to join.
  2. Log in early! Join Zoom during the break preceding your talk, or if your talk is in the first session of the day, at least 15 minutes before the start of the session. This will allow us to deal with any last-minute technical issues and talk through how the session will run.
  3. Ensure your video is switched on.
  4. Ensure your microphone is muted - we will ask you to unmute your microphone at the appropriate time.
  5. We may mute your mic again when you’ve finished speaking.
  6. Ensure your mic is unmuted when you want to speak.

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titleContacts

Technical issues or questions during the event?

For technical questions, please contact Glasgows on:

Any other questions?

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