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• All speakers must join the Zoom call to give their presentation (link provided above).
• A technician will be on hand in the call to help.
• The audience will watch a livestream of the Zoom call; they will not be on the Zoom call and you will not be able to see them.

If you have not used Zoom before

• Download “Zoom Client for Meetings”
  Use a laptop or desktop PC (with webcam and microphone installed). If this is not possible, you can download the app on iPads and other tablets.

• Join the Zoom test meeting
  Follow the instructions to test your video and audio (if your browser prompts you to open Zoom, please click “Allow”). Best results are achieved with a wired headset microphone if you have one. Please do not use a Bluetooth/wireless headset.

Location, location, location!

Find a suitable location for your presentation. Whether at home or in an office, please consider the following:

• If you have a good quality wired headset mic then please use this.
• Don’t set up in front of a window as the light behind you will put you in silhouette.
• Find a quiet location.
• Use a wired internet connection if you can.
• If using WiFi then make sure you are as close as possible to your router.

Some co-ordinated branded backgrounds specific to this event will be made available. We encourage all speakers to select one to use as a background during your presentation to give a consistent branded theme to the workshop.

• How to use a virtual background

There are three presentation options.

1. You can present the talk live by sharing your screen.
2. You can present live but have the AV technician share your slides. You will need to indicate when to move on to the next slide. If you would like the technician to share your slides, please advise events@ecmwf.int.
3. You can pre-record your talk and send us an MP4 file. You will still need to join Zoom to respond to questions at the end.

In order to save bandwidth and processing power, close all unnecessary applications on your device before your presentation starts. If your connection is very unstable, we recommend you pre-record your presentation. There are many ways to record a presentation on your computer and then save an mp4 video file. During your scheduled presentation, we will play your recorded talk. You will still need to join Zoom to answer questions at the end of your presentation. Please note, we need any pre-recorded content at least 24 hours in advance of your talk.